According to a Government Order issued by General Administration Department (GAD) here, the Government offices observing five days week shall close at Srinagar on October 27, 2016 (Thursday) and the offices observing six days week shall close at Srinagar on 29 October 2016 (Saturday) after the office hours and reopen at Jammu on November 7 (Monday), 2016. All the departments shall ensure that records are packed in boxes after working hours on last working day.

It has been ordered that the offices moving in camp shall carry only 33 per cent of the strength of staff in that particular office or with 10 officials whichever is minimum.

All Departments have been asked to send their advance parties on October 24, 2016 consisting of one Gazetted Officer and four to five Non- Gazetted Employees who will receive the records at Jammu. The departments shall ensure that boxes are properly locked and their keys reach the advance parties at Jammu well in time.  The S. S.P. Security, Civil Secretariat will furnish a list of defaulting departments in this regard to the General Administration Department.

J&K State Road Transport Corporation (SRTC) has been asked to make available sufficient number of buses in good condition for transportation of Jammu based employees on October 28 and 29, 2016 and Kashmir based employees on November 5 and 6, 2016. The booking of buses shall be for the destination of the employees wherever feasible. Tickets shall be issued by SRTC in advance i.e. from October 24, 2016 both from Civil Secretariat as well as from the main booking counters of SRTC.

J&K SRTC will also make available trucks for shifting the records from Srinagar to Jammu. The trucks shall be requisitioned by the departments from J&K SRTC and the departments shall draw advance for meeting carriage and package charges. The trucks shall be allowed to enter the Secretariat premises on October 28, 2016. Loading of trucks shall commence on the day following the last working day. Loading of records in the offices located outside the Secretariat premises, observing six days week, shall take place after working hours on the last working day. The loaded trucks shall leave for Jammu on October 30, 2016 in a convoy.

It has been ordered that the S.S.P Security, Srinagar will supervise packing/ loading of records of the officials located outside the Secretariat from Security point of view and issue clearance certificates to the drivers who in turn will show to S.S.P. Security Civil Secretariat to allow them to be included in the convoy. The S.S.P Security, Civil Secretariat will ensure entry of trucks/records in the Civil Secretariat, Jammu/Srinagar after proper scrutiny.

J&K SRTC will also ensure that one Crane, two empty Buses and two empty Trucks shall accompany the convoy on the respective days so that the employees do not face any inconvenience due to any break-down of buses/trucks on the way. Mobile workshop shall also accompany the convoy.

It has been ordered that Police shall escort the ‘employees’ and the ‘records convoy’ all along the route up to their respective destinations. They will also make sure that the move convoy is given precedence in crossing the Jawahar Tunnel. Director General of Police, J&K will issue necessary guidelines to the field agencies accordingly.

The Health Department has been asked to keep available Medical Aid facilities en-route at various places including Qazigund, Banihal, Ramsu, Ramban, Patnitop, Kud, Udhampur and Jajarkotli, on the days when the employees travel from Srinagar to Jammu. Secretary Health and Medical Education will issue necessary instruction in this behalf to the Directorates of Kashmir and Jammu Divisions accordingly.

Special Move T.A shall be paid at the uniform rate of Rs. 15,000/-per employee. This shall be drawn and disbursed in advance. Special move T.A shall not, however, be payable to such of the employees who do not move within the prescribed time. Advance pay is also authorized in terms of Rule 14.26 of the J&K Financial Code (Vol-1) in favour of such of the Non-Gazetted moving employees who may apply for the same which shall be recoverable in installments as per rules.

The Salary for the month of October, 2016 in respect of all the employees working in moving offices shall be drawn on October 24, 2016.

No leave shall be admissible in combination/continuation of move days except in very exceptional circumstances. The concerned Administrative Secretaries shall sanction leave whatever due to the employees on very exceptional circumstances. It has been also ordered that all the Administrative Departments shall detach the staff if any, attached by them from subordinate offices of Kashmir Division.

The office timing on the reopening of the offices at Jammu shall be 9.30 am to 5 p.m in respect of Civil Secretariat and Heads of Department located within the Civil Secretariat premises or observing five day week  and 10 a.m to 4 p.m in respect of all moving Heads of Departments located outside the Civil Secretariat and observing six days week.